Data protection at a glance

 

General information

 

With the following information, we would like to give you, as the “data subject,” an overview of how we process your personal data and your rights under data protection laws. It is generally possible to use our website without entering personal data. However, if you wish to use special services offered by our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain your consent.

 

 

The processing of personal data, such as your name, address, or email address, is always carried out in accordance with the General Data Protection Regulation (GDPR) and in compliance with the country-specific data protection regulations applicable to Gentives GmbH. With this privacy policy, we would like to inform you about the scope and purpose of the personal data we collect, use, and process.

 

As the controller responsible for processing, we have implemented numerous technical and organizational measures to ensure the most complete protection possible of the personal data processed via this website. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, you are free to transmit personal data to us by alternative means, for example by telephone or mail.

 

 

Responsible

 

 

The responsible party within the meaning of the GDPR is:

 

Jens Landwehr, Dr. Andreas Arens-Landwehr

 

Email: office@gentives.com

 

Phone: +491604824888

 

Representative of the responsible party: Jens Landwehr, Dr. Andreas Arens-Landwehr

 

Phone: +491604824888

 

 

 

Data protection officer

 

Lawyer Andreas Wucherpfennig acts as external data protection officer for Gentives GmbH. You can contact Mr. Wucherpfennig as follows:

 

Andreas Wucherpfennig

Phone: +492514841602

Email: info@rechtsanwalt-wucherpfennig.de

 

 

You can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

 

Definitions

 

The privacy policy is based on the terminology used by the European legislators and regulators when enacting the General Data Protection Regulation (GDPR). Our privacy policy is intended to be easy to read and understand for the general public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

 

 

We use the following terms in this privacy policy, among others:

 

 

1. Personal data

 

Personal data is any information relating to an identified or identifiable natural person. A natural person is considered identifiable if they can be identified directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier, or one or more special characteristics that express the physical, physiological, genetic, psychological, economic, cultural, or social identity of that natural person.

 

 

2. Data subject

 

A data subject is any identified or identifiable natural person whose personal data is processed by the controller (our company).

 

3. Processing

 

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, distribution, or any other form of provision, comparison, or linking, restriction, erasure, or destruction.

 

4. Restriction of processing

 

Restriction of processing is the marking of stored personal data with the aim of limiting its future processing.

 

 

5. Profiling

 

Profiling is any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

 

 

6. Pseudonymization

 

Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data is not attributed to an identified or identifiable natural person.

 

 

7. Processor

 

A processor is a natural or legal person, public authority, agency, or other body that processes personal data on behalf of the controller.

 

 

8. Recipient

 

A recipient is a natural or legal person, public authority, agency, or other body to whom personal data is disclosed, regardless of whether it is a third party or not. However, public authorities that may receive personal data in the context of a specific investigative mandate under Union or Member State law are not considered recipients.

 

9. Third party

 

A third party is a natural or legal person, public authority, agency, or other body other than the data subject, the controller, the processor, and the persons who, under the direct authority of the controller or processor, are authorized to process personal data.

 

10. Consent

 

Consent is any freely given, specific, informed, and unambiguous indication of the data subject's wishes in the form of a statement or other unequivocal affirmative action by which the data subject signifies agreement to the processing of personal data relating to them.

 

Legal basis for processing

 

 

Art. 6 (1) (a) GDPR (in conjunction with § 15 (3) TMG) serves as the legal basis for our company for processing operations in which we obtain consent for a specific processing purpose.

 

 

If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6 (1) lit. b GDPR. The same applies to processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services.

 

 

If our company is subject to a legal obligation that requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Art. 6 (1) lit. c GDPR.

 

 

In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were injured and his name, age, health insurance details, or other vital information had to be passed on to a doctor, hospital, or other third party. In this case, the processing would be based on Art. 6 (1) (d) GDPR.

 

 

Finally, processing operations could be based on Art. 6 (1) lit. f GDPR. This legal basis applies to processing operations that are not covered by any of the aforementioned legal bases if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights, and freedoms of the data subject do not prevail. Such processing operations are permitted in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47, sentence 2 of the GDPR).

 

 

Technology

 

SSL/TLS encryption

 

This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data, or contact requests that you send to us as the operator. You can recognize an encrypted connection by the fact that the address line of the browser contains “https://” instead of “http://” and by the lock symbol in your browser line.

 

We use this technology to protect the data you transmit.

 

Data collection when visiting the website

 

When using our website for informational purposes only, i.e. if you do not register or otherwise provide us with information, we only collect data that your browser transmits to our server (in so-called “server log files”). Our website collects a range of general data and information each time you or an automated system accesses a page. This general data and information is stored in the server's log files. The following may be collected

 

 

browser types and versions used,

 

the operating system used by the accessing system,

 

the website from which an accessing system reaches our website (so-called referrer),

 

the subpages accessed on our website via an accessing system,

 

the date and time of access to the website,

 

an Internet Protocol address (IP address),

 

the Internet service provider of the accessing system.

 

 

We do not draw any conclusions about your person when using this general data and information. Rather, this information is required in order to

 

 

deliver the content of our website correctly,

 

optimize the content of our website and the advertising for it,

 

ensure the long-term functionality of our IT systems and the technology of our website, and

 

provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.

 

 

We therefore evaluate this collected data and information statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data we process. The data in the server log files is stored separately from all personal data provided by a data subject.

 

The legal basis for data processing is Art. 6 (1) (f) GDPR. Our legitimate interest follows from the purposes listed above for data collection.

 

 

Cookies

 

General information about cookies

 

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our site.

 

Information is stored in the cookie that is related to the specific device used. However, this does not mean that we immediately obtain knowledge of your identity.

 

 

The use of cookies serves, on the one hand, to make the use of our website more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

 

 

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your device for a specific period of time. If you visit our site again to use our services, it will automatically recognize that you have already been with us and what entries and settings you have made so that you do not have to enter them again.

 

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These cookies enable us to automatically recognize that you have already visited our site when you visit it again. These cookies are automatically deleted after a defined period of time.

 

 

Session cookie

 

We use cookies on this website. They serve to make our offer more user-friendly, effective, and secure. Further information on the subject of cookies can be found, for example, in Wikipedia.

 

 

Within the framework of our website, we only use a so-called session cookie, which is automatically deleted from your system after you close your browser. This cookie is technically necessary for the operation of the website and is used by us on the basis of Art. 6 (1) lit. f GDPR. This represents our legitimate interest in the use of the cookie.

 

 

Cookie

 

Storage period

 

Purpose 

 

PHPSESSIONID

 

Session

 

Assigning page visits to a session

 

 We do not draw any conclusions about your person when using this general data and information. Rather, this information is required in order to

 

 

deliver the content of our website correctly,

 

optimize the content of our website and the advertising for it,

 

ensure the long-term functionality of our IT systems and the technology of our website, and

 

provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.

 

 

We therefore evaluate this collected data and information statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data we process. The data in the server log files is stored separately from all personal data provided by a data subject.

 

The legal basis for data processing is Art. 6 (1) (f) GDPR. Our legitimate interest follows from the purposes listed above for data collection.

 

 

Cookies

 

General information about cookies

 

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our site.

 

Information is stored in the cookie that is related to the specific device used. However, this does not mean that we immediately obtain knowledge of your identity.

 

 

The use of cookies serves, on the one hand, to make the use of our website more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

 

 

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your device for a specific period of time. If you visit our site again to use our services, it will automatically recognize that you have already been with us and what entries and settings you have made so that you do not have to enter them again.

 

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These cookies enable us to automatically recognize that you have already visited our site when you visit it again. These cookies are automatically deleted after a defined period of time.

 

 

Session cookie

 

We use cookies on this website. They serve to make our offer more user-friendly, effective, and secure. Further information on the subject of cookies can be found, for example, in Wikipedia.

 

 

Within the framework of our website, we only use a so-called session cookie, which is automatically deleted from your system after you close your browser. This cookie is technically necessary for the operation of the website and is used by us on the basis of Art. 6 (1) lit. f GDPR. This represents our legitimate interest in the use of the cookie.

 

 

Cookie

 

Storage period

 

Purpose 

 

PHPSESSIONID

 

Session

 

Assigning page visits to a session

 

 Contents of our website

 

Contacting us / Contact form

 

When you contact us (e.g. via the contact form or email), personal data is collected. The data collected in the case of a contact form can be seen on the respective contact form. This data is stored and used exclusively for the purpose of responding to your request or for contacting you and for the associated technical administration. The legal basis for the processing of the data is our legitimate interest in responding to your request in accordance with Art. 6 (1) lit. f GDPR. If your contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) lit. b GDPR. Your data will be deleted after your request has been processed, which is the case if it can be inferred from the circumstances that the matter in question has been conclusively clarified and provided that there are no legal storage obligations to the contrary.

 

 

Application management

 

We collect and process the personal data of applicants for the purpose of handling the application process. Processing may also be carried out electronically. This is particularly the case if an applicant submits the relevant application documents to us electronically, for example by email. If we conclude an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment contract with the applicant, the application documents will be deleted after 6 months at the latest, provided that no other legitimate interests on our part prevent deletion. Other legitimate interests in this sense include, for example, the obligation to provide evidence in proceedings under the General Equal Treatment Act (AGG).

 

The legal basis for the processing of your data is Art. 88 GDPR in conjunction with § 26 (1) BDSG.

 

Newsletter distribution

 

 

Newsletter2Go (Sendinblue)

 

This website uses the Newsletter2Go service, which has been taken over by Sendinblue GmbH. Sendinblue is used for sending newsletters. The provider is Sendinblue GmbH, Köpenicker Str. 126, 10179 Berlin, Germany. We have concluded a corresponding contract for order processing.

 

 

Sendinblue is a service that can be used, among other things, to organize and analyze the sending of newsletters. The data you enter for the purpose of receiving the newsletter is stored on Sendinblue's servers in Germany.

 

 

We do not use Sendinblue's analysis functions; there is no tracking and no measurement of success/measurement of the opening rate when sending newsletters.

 

You can revoke your consent at any time. You can also prevent processing at any time by unsubscribing from the newsletter.

 

Sendinblue also allows us to divide newsletter recipients into different categories (“clustering”). We do not cluster recipients.

 

For detailed information on the functions of Sendinblue, please refer to the following link: https://www.newsletter2go.de/features/newsletter-software/.

 

 

Data processing is based on your consent (Art. 6 (1) (a) GDPR). You can revoke this consent at any time. The legality of the data processing operations already carried out remains unaffected by the revocation. The data you have provided us for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from both our servers and the servers of Sendinblue after you unsubscribe from the newsletter. Data stored by us for other purposes remains unaffected by this.

 

 

After you unsubscribe from the newsletter distribution list, your email address may be stored by us or the newsletter service provider in a blacklist to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). There is no time limit on storage in the blacklist. You can object to storage if your interests outweigh our legitimate interest. For more details, please refer to Sendinblue's privacy policy at: https://de.sendinblue.com/datenschutz-uebersicht/

 

 

Our activities on social networks

 

We have our own pages on social networks so that we can communicate with you and provide information about our services. When you visit one of our social media pages, we are jointly responsible with the provider of the respective social media platform for any processing operations involving personal data that are triggered by your visit, in accordance with Art. 26 GDPR.

 

We are not the original provider of these pages, but merely use them within the scope of the options offered to us by the respective providers.

 

As a precautionary measure, we therefore point out that your data may also be processed outside the European Union or the European Economic Area. Use may therefore entail data protection risks for you, as it may be more difficult to exercise your rights, e.g. to information, deletion, objection, etc., and processing on social networks is often carried out directly for advertising purposes or to analyze user behavior by the providers, without us being able to influence this. If usage profiles are created by the provider, cookies are often used or your usage behavior is directly assigned to your own member profile on the social networks (if you are logged in there). 

 

The processing of personal data described above is carried out in accordance with Art. 6 (1) lit. f GDPR on the basis of our legitimate interest and the legitimate interest of the respective provider in communicating with you in a modern manner and informing you about our services. If you have to give your consent to data processing as a user to the respective providers, the legal basis is Art. 6 (1) lit. a GDPR in conjunction with Art. 7 GDPR.

 

 

As we have no access to the providers' data stocks, we would like to point out that it is best to assert your rights (e.g. to information, correction, deletion, etc.) directly with the respective provider. Further information on the processing of your data in social networks and the possibility of exercising your right of objection or revocation (so-called opt-out) is listed below for the respective social network providers we use:

 

Facebook

 

(Joint) controller for data processing in Europe:

Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland

 

Privacy Policy (Data Policy):

https://www.facebook.com/about/privacy

 

Opt-out and advertising settings:

https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen

 

https://de-de.facebook.com/about/privacy/

 

Instagram

 

(Joint) controller for data processing in Germany:

Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland

 

Privacy policy (data policy):

http://instagram.com/legal/privacy/

 

Opt-out and advertising settings:

https://www.instagram.com/accounts/privacy_and_security/

 

LinkedIn

 

(Joint) controller for data processing in Europe:

LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland

 

Privacy policy:

https://www.linkedin.com/legal/privacy-policy

 

Opt-out and advertising settings:

https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

 

XING

 

(Joint) controller for data processing in Germany:

XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany

 

Privacy policy:

https://privacy.xing.com/de/datenschutzerklaerung

 

Information requests for XING members:

https://www.xing.com/settings/privacy/data/disclosure

 

Your rights as a data subject

 

Right to confirmation

 

You have the right to request confirmation from us as to whether personal data concerning you is being processed.

 

Right to information Art. 15 GDPR

 

You have the right to obtain from us, free of charge, information about the personal data stored about you and a copy of this data in accordance with the statutory provisions.

 

Right to rectification Art. 16 GDPR

 

You have the right to request the rectification of inaccurate personal data concerning you. Furthermore, you have the right to request the completion of incomplete personal data, taking into account the purposes of the processing.

 

Deletion Art. 17 GDPR

 

You have the right to request that we delete your personal data immediately if one of the reasons provided by law applies and if the processing or storage is not necessary.

 

Restriction of processing Art. 18 GDPR

 

You have the right to request that we restrict processing if one of the legal requirements is met.

 

Data portability Art. 20 GDPR

 

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us to whom the personal data has been provided, provided that the processing is based on consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR or on a contract pursuant to Art. 6 (1) lit. b GDPR and the processing is carried out using automated procedures, provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

 

Furthermore, when exercising your right to data portability pursuant to Art. 20 (1) GDPR, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible and provided that the rights and freedoms of other persons are not affected.

 

Objection Art. 21 GDPR

 

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6 para. 1 lit. e (data processing in the public interest) or f (data processing based on a balancing of interests) GDPR.

 

This also applies to profiling based on these provisions within the meaning of Art. 4 No. 4 GDPR.

 

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

 

In individual cases, we process personal data for direct marketing purposes. You can object to the processing of personal data for such marketing purposes at any time. This also applies to profiling insofar as it is related to such direct marketing. If you object to us processing your data for direct marketing purposes, we will no longer process your personal data for these purposes.

 

In addition, you have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you that we process for scientific or historical research purposes or for statistical purposes in accordance with Art. 89 (1) GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.

 

You are free to exercise your right to object in connection with the use of information society services, notwithstanding Directive 2002/58/EC, by means of automated procedures using technical specifications.

 

Revocation of consent under data protection law

 

You have the right to withdraw your consent to the processing of personal data at any time with future effect.

 

Complaint to a supervisory authority

 

You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data.

 

Routine storage, deletion, and blocking of personal data

 

We process and store your personal data only for the period necessary to achieve the purpose of storage or if this is provided for by the legal provisions to which our company is subject.

 

If the purpose of storage no longer applies or if a prescribed storage period expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

 

Duration of storage of personal data

 

The criterion for the duration of storage of personal data is the respective statutory retention period. After expiry of this period, the corresponding data will be routinely deleted, provided that it is no longer necessary for the fulfillment of the contract or for the initiation of a contract.

 

Updates and changes to the privacy policy

 

This privacy policy is currently valid and was last updated in January 2026.

 

Due to the further development of our website and offers or due to changes in legal or regulatory requirements, it may be necessary to change this privacy policy.